Having a “capture system” to help organize your day is essential, because it helps you get things done, keeps track of your important events, and helps take the overload off your brain (because your brain is not trying to remember everything at once).

You will find that once you get everything down on paper, it will free your mind to think of other things, often more important or long-term tasks that were there all along but you had forgot about them because of all the “brain jumble” you have been dealing with due to task overload.

You can use various devices to capture your thoughts, and keep track of your important “to do” items. These devices range from a computer, PDA, voice recorder, or just a plain old piece of paper.

Keep the capturing devices for your system with with you at all times, otherwise you will loose time transferring tasks between devices. My favorite system is using a paper based task list and putting the most important events on my Gmail Calendar. Occasionally, I will break my own rules and use scraps of paper, but I always find that this creates waste and somehow those scraps of paper tend to get lost.

So remember to create one system and keep it simple.

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